by Linda Hess - Business Consultant, Instant Software
There is more functionality to FRS, the industry leading, legacy software solution, than many users realize. In challenging times, modules such as Work Orders and Report Generator can be used to streamline operations, create revenue streams and track every aspect of your business. Shrewd property managers have been relying on the tracking and reporting capabilities of these modules for years and say that they are even more valuable today.
Report Generator offers a plethora of reporting tools in key areas of business needs. Forecasting reports give information on revenue and ADR while Monthly reports focus on occupancy by state and source code. Reservation and Revenue reports hone in on where bookings came from, the dollar amount and lead time of the booking – relevant information to help make important marketing and advertising decisions.
On the operations side, there are a number of helpful reports for tracking owner stays, occupancy and arrivals. Comparative reports give year over year statistics that can be sorted by date ranges. Additional reports include activities reports; rate groups; source codes, labels and an exportable guest list. There are a number of work order reports that will help you manage maintenance as well as any other tasks associated with the properties.
The Work Order Module is a very helpful tool for managing, tracking, assigning and expensing work orders through FRS. If you are not currently handling maintenance for homeowners, this may be an opportune time to create a new revenue stream! From assigning a job to billing the owner, this program manages it all. You can enter labor, materials, mark-up costs, status, notes and more. To save time, policy codes can be applied to control labor, mark-up, taxes and accounting. In addition to saving time, setting up policy codes can help to prevent errors in data entry and to control costs internally. Specific information can also be entered manually. Three categories -- work orders, tasks and no charge orders -- give even more flexibility to the system. A number of reports in the work order module allow you to quickly and easily see the status of ongoing projects and history reports are available as well.
If you are looking for ways to increase revenue in this challenging economy, look no further than the work order module to help you provide services for your guests and owners while having an easy and seamless way to track and bill these services. As an added bonus, providing maintenance services will give you greater control over the condition of your properties resulting in happier guests and owners.
For more information about Report Generator and the Work Order Module for FRS, contact the FRS client care team or Linda Hess at 866-746-6347, ext 4007.
